Jobs

Current Openings

Search for County Extension Careers!

Click here to search state-wide for County Extension careers.

Finance & Grants Manager

The Cornell Cooperative Extension (CCE) Dutchess County Finance & Grants Manager will provide leadership and direction for finance operations including grants and contracts management, with a high level of initiative and discretion.
The Finance & Grants Manager will work closely with the Executive Director and Senior Administrator to perform duties including supervision of finance and accounting staff. Uses significant independent judgement and discretion in handling access to confidential information. Serves as a member of the administrative team and complies with codes, policies and procedures issued by Cornell University Cooperative Extension and Cornell Cooperative Extension Dutchess County.
Will work collaboratively with program leaders for grant/contract management and operations, e.g. assist with researching potential grants, assist with reviewing and revising grant applications. Responsible for developing, leading, and implementing effective administrative and fiscal operations for the Association. The Finance & Grants Manager utilizes the CCE Shared Business Network (SBN) Finance Lead for high-level guidance and recommendations.
Manages and administers finance operations, practices, and procedures within the Association. Consults with the Executive Director to plan delivery of financial services and promotes compliance with and monitors effectiveness of policies, procedures, and regulatory requirements throughout the Association.

Required Qualifications:

• Bachelor’s degree or equivalent education in finance management and grants management or related field. Associate’s degree and two year relevant experience is acceptable.
• In-depth knowledge of accounting principles, procedures and practices.
• Ability to prepare, maintain, and audit financial and statistical records which are accurate.
• Proficient in computer operations of the Windows operating system, one or more major accounting software programs, and spreadsheet software.
• Commitment to learn Acumatica accounting software.
• Strong fiscal management skills including budget management, developing and maintaining appropriate internal controls and grant administration policies and procedures.
• Experience relevant to the role of the position.
• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
• Strong leadership skills
• Ability to communicate effectively through oral and written channels. Strong communication skills.
• Demonstrates ability to work independently as a member of a team.
• Strong organizational skills: planning, coordinating, time management, setting goals and prioritizing to meet deadlines.
• Ability to creatively solve problems.
• Ability to train and supervise staff.
• Demonstrates a high degree of accuracy, integrity, sound professional judgement and maturity to effectively relate to people.
• Ability to handle multiple tasks and work under pressure
• Advanced computer skills.
• Ability to communicate with grantors.
• Ability to monitor and prepare required fiscal reports and other information requested by funders.
• Proficient with accounts payable (AP), accounts receivable (AR), reconciliation of accounts, payroll invoicing and preparing reports.
• Ability to meet travel requirements associated with this position.
• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

Preferred Qualifications:

• Strong knowledge and understanding of financial statements of non-profit organizations and has performed financial due diligence reviews of grants.
• Knowledge of Acumatica finance software.

Responsibilities/Essential Functions:

Administrative Responsibilities:

Direction – 40%

• With substantial initiative and discretion, strategically plan for the overall financial function of the Association. Assist with planning the overall administration of the Association.
• Create financial strategies and accounting/finance policies, procedures and action plans that adhere to all applicable laws, regulations and CCE guidelines.
• Work closely with the program leaders to obtain data to develop Association budget and reports for funders.
• Provide direction to complete fiscal requirements and reporting in Acumatica.
• Support staff in developing applications, budgets, and contract requirements.
• Assist with planning for finance and other administrative staffing needs.

Management – 40%

• With substantial initiative and discretion, lead the overall finance function of the Association.
• Provide leadership and supervision of the finance staff.
• Provide oversight and guidance of financial reporting.
• Provide guidance for processing accounts payable and accounts receivable.
• Oversee staff payroll and invoicing.
• Assure invoicing is done in a timely manner to all vendors.
• Prepare monthly financial reports to present to finance committee and Board of Directors.
• Manage and monitor the Association’s annual budget, expenditures and revenues, ensuring adherence to various external and internal regulations.
• Collaborate with program staff to develop and manage the grant proposal calendar. Maintain a pipeline/system to reflect and manage all grant activity.
• Ensure the grants management database is accurate and meets legal and audit requirements.
• Research and resolve vendor invoice and payment issues in addition to collections.
• Supervise bank reconciliation.
• Work closely with HR staff to deliver personnel and finance information/reports.
• Review guidelines for all funding proposals and reports to make sure all submissions are accurately formatted and include all required information including budget and materials.
• Manage the progress/status of grants/contracts.
• Manage administration of the grant cycle from application to closing; ensures that grant requirements are met, and payments are appropriate.
• Assist in the development and maintenance of budgets and monitors budget-to-actual activities.
• Liaison between funders including Dutchess County Government Departments and program staff to manage contracts and deliverables.

Coordination/Operation – 15%

• Correspond with applicants and grantees as required.
• Complete fiscal reports to funders including submission of claims by working with lead grantees and gathering financial data for financial reporting requirements.
• Coordinate end of year reports.
• Communicate/work with CCE regional SBN and state finance teams.
• Prepare materials for Board meetings as requested.
• Collaborate with program staff to submit grants/contracts to funders.
• Work with program staff to track funder’s reporting needs, deadlines, and action items.
• Work closely with staff to review applicant and grantee financial reports to perform grant due diligence procedures and identify potential concerns.
• Generate budget reports.

Professional Improvement – 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
• Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety – Applied to all duties and functions

• Support the Association to maintain a safe working environment.
• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy – Applied to all duties and functions

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
• Aware of, and adheres to, established Cornell Cooperative Extension Association of Dutchess County policies, procedures and Cornell Cooperative Extension Skills for Success.
• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

This is a full time, exempt, benefits eligible position. Compensation paid at the rate of $70,000 to $75,000 per year.

Excellent benefits, based on eligibility, including:

• Vacation, Sick and Personal time
• Paid Holidays
• NYS Health Insurance Program (including Dental Insurance)
• NYS Retirement
• Long-term Disability Insurance
• Voluntary Tax Deferred Annuity
• Voluntary Flexible Spending Accounts
• Voluntary Group Universal Life Insurance
• Voluntary Personal Accidental Insurance
• Voluntary Legal Plan Insurance
• Voluntary Long Term Care Insurance
• Voluntary Auto and Homeowner’s Insurance
• Voluntary Pet Insurance
• Voluntary New York’s College Savings Program

How To Apply: Applicants (including current employees of other Cornell Cooperative Extension Associations) must apply online through the APPLY button in this job posting. Current employees of Cornell Cooperative Extension Dutchess County are considered internal applicants and must apply online through their Workday account which may be accessed here: http://workday.cornell.edu/. For details on how to apply, visit: https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs/apply

All applicants are requested to submit a cover letter, resume and indicate three individuals who may be contacted as a reference. Please consider indicating in your application all information you feel would be helpful for selection committee members to know. Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting.

All applications must be received on-line by August 31, 2023. Position closing dates may change based on Association needs.

No relocation or VISA Sponsorship available.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. For additional questions or if you require an accommodation so you may participate in the selection process you are encouraged to contact Leah Cadwallader, Regional Human Resources Manager, e-mail LC267@cornell.edu or (845) 340-3990x314.

_____________________________________________________________________________

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.

Cornell Cooperative Extension of Dutchess County provides equal program and opportunities. No person shall be denied employment on the basis of any legally prohibited discrimination involving, but not limited to, such factors as race, color, creed, religion, national or ethnic origin, gender, sexual orientation, age, or qualified disability.

Last updated September 19, 2023